Privacy Policy

Last updated: February 27, 2026

1. Who We Are

Sanitica.ai (“Sanitica,” “we,” “us,” or “our”) operates the website sanitica.ai and any associated services. This Privacy Policy explains how we collect, use, store, and protect your personal data when you visit our website.

For any privacy-related inquiries, contact us at [email protected].

2. Data We Collect

We collect minimal data, limited to what is necessary for the operation of our website:

2.1 Information You Provide

  • Email address: collected when you voluntarily subscribe to our mailing list through our signup form. This data is processed by our email service provider (Mailchimp, operated by Intuit Inc.).

2.2 Automatically Collected Data

  • Server access logs: our web server may record your IP address, browser type, referring URL, and timestamp for security and operational purposes. These logs are retained for a limited period and are not used for tracking or profiling.

2.3 Data We Do Not Collect

  • We do not use analytics tracking tools (no Google Analytics, no Facebook Pixel)
  • We do not use advertising cookies or retargeting
  • We do not collect payment information
  • We do not process documents through this website. Sanitica is a product deployed within customer infrastructure

3. How We Use Your Data

Data Purpose Legal Basis (GDPR Art. 6)
Email address Send product updates, early access information, and relevant content Your consent (Art. 6.1a)
Server logs Security monitoring, abuse prevention, operational diagnostics Legitimate interest (Art. 6.1f)

4. Cookies

This website uses only essential cookies required for basic site functionality (e.g., session management). We do not use tracking cookies, advertising cookies, or third-party analytics cookies.

5. Third-Party Services

We use the following third-party services:

  • Mailchimp (Intuit Inc.): email list management. When you subscribe, your email address is stored on Mailchimp’s servers. Mailchimp’s privacy policy is available at intuit.com/privacy/statement.
  • Google Fonts: web font delivery. Google may collect your IP address when fonts are loaded. Google’s privacy policy is available at policies.google.com/privacy.

6. Data Retention

  • Email addresses are retained until you unsubscribe or request deletion.
  • Server logs are retained for up to 90 days and then automatically deleted.

7. Your Rights Under GDPR

If you are located in the European Economic Area (EEA), you have the following rights:

  • Right of access: request a copy of the personal data we hold about you
  • Right to rectification: request correction of inaccurate data
  • Right to erasure: request deletion of your personal data
  • Right to restrict processing: request limitation of how we process your data
  • Right to data portability: receive your data in a structured, machine-readable format
  • Right to withdraw consent: unsubscribe from our mailing list at any time using the link in every email, or by contacting us
  • Right to lodge a complaint: file a complaint with your local data protection authority

To exercise any of these rights, contact us at [email protected]. We will respond within 30 days.

8. Data Security

We implement appropriate technical and organizational measures to protect your personal data, including encrypted connections (HTTPS/TLS), access controls, and regular security reviews.

9. International Data Transfers

Your email address may be transferred to and stored on servers operated by Mailchimp (Intuit Inc.) in the United States. Intuit participates in the EU-U.S. Data Privacy Framework. For all other data, processing occurs within the European Economic Area.

10. Children’s Privacy

Our website is not directed at individuals under the age of 16. We do not knowingly collect personal data from children. If you believe we have inadvertently collected such data, please contact us and we will delete it promptly.

11. Changes to This Policy

We may update this Privacy Policy from time to time. Changes will be posted on this page with an updated “Last updated” date. We encourage you to review this policy periodically.

12. Contact

For any questions or requests regarding this Privacy Policy or your personal data:

Sanitica.ai
Email: [email protected]